Run your HVAC business without the paperwork drag.

Vayexa keeps the office out of a shared inbox and the field team out of a paper stack. Every customer, every piece of equipment, every job — one system, one truth.

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What's in the box

The operational spine of an HVAC business — customers, equipment, jobs, and service agreements in one place.

🏠

Unified customer records

Contact, address, equipment on file, service history, agreement status — one page per customer, updated after every visit.

❄️

Equipment on file

Make, model, serial, install date, warranty status, and maintenance history — for every unit you've ever touched.

🗓️

Dispatch & scheduling

Drag jobs onto crews and time slots. Techs see their day on their phone. No more radio call-outs to figure out where anyone is.

📱

Field job capture

Techs log parts, time, and notes from the field. Photo any part of the install. Nothing gets forgotten between the truck and the office.

🔁

Service agreements & renewals

Track every plan, every renewal date, every visit owed. Automated reminders keep recurring revenue actually recurring.

💵

Invoicing & payments

Invoice from the completed job. Take payment online, on-site, or by ACH. Everything reconciles back to the customer record.

📊

Reporting that means something

Revenue by tech, job margin, active agreements, aging AR. Reports that actually help you run the business, not fill a dashboard.

👤

Customer portal

Customers see upcoming maintenance, their equipment, invoices, and can request a call — reducing inbound to your office.

How it fits your day

Designed around the workflow, not the software.

07:00

Dispatch runs the board

Overnight service requests appear in the queue. Dispatch drags them onto crews and routes get sent to techs' phones.

10:30

Tech finishes the install

Serial numbers photographed, parts logged, notes captured. The customer record updates the moment the job is closed.

16:00

Invoice out the door

Office pulls the completed job, generates the invoice, and sends the payment link. Same-day cash flow, not end-of-week paperwork.

+90d

The renewal fires

Service agreement due date triggers a reminder, a visit gets scheduled, and the customer never lapses in coverage.

Who this is for

For HVAC businesses.

HVAC business owners running 3–50+ trucks
Service managers who want the office and the field on the same page
Dispatchers tired of juggling a whiteboard and a shared calendar
Any HVAC business that lives on service agreements and wants to actually collect on all of them

Common questions

Things people ask before they say yes.

Vayexa is built for the office-and-field workflow of HVAC businesses specifically — not a generic field-service platform you have to bend to fit. It's opinionated where those tools are configurable, so there's a lot less setup and a lot less friction.

No — Vayexa runs your operation and pushes clean data out to your accounting stack. We integrate with the major providers rather than trying to replace them.

We handle it. Give us a CSV or an export from your current system and we'll bring it in with equipment, service history, and open agreements intact.

Yes — the field app caches jobs and syncs when signal comes back. Basement mechanicals and rural service calls just work.

Pricing is per-truck with unlimited office users. Reach out at admin@sevelto.com for a real quote based on your operation.

Want to see Vayexa running in your shop?

Book a walkthrough or drop us a line — we'll show you exactly what the day-to-day looks like.

Visit vayexa.com ↗admin@sevelto.com